Administrative Assistant
Location: Lisbon/Sintra, Portugal
Employment Type: Full-Time
Please send your CV to: [email protected]
We are a Portuguese company operating internationally in the fields of international engineering and industrial projects. As our business continues to grow, we are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support management and coordinate administrative activities across multiple international projects and business operations.
Key Responsibilities
- Manage calendars, schedules, appointments, and business meetings.
- Coordinate internal and external meetings, including preparation of agendas, meeting minutes, and follow-up actions.
- Organize business travel arrangements, including flights, accommodation, visas, and itineraries.
- Manage correspondence, emails, phone calls, and communication with clients, suppliers, and partners.
- Prepare, review, and maintain company documents, reports, presentations, and records.
- Support management in administrative, commercial, and operational activities.
- Coordinate with international clients, suppliers, and service providers.
- Maintain filing systems and ensure proper document control.
- Assist with procurement, logistics, invoicing, and administrative processes.
- Track deadlines and ensure timely completion of tasks and follow-ups.
- Support special projects and handle confidential information with professionalism.
Qualifications & Requirements
- Bachelor's degree in Business Administration, Management, Economics, Engineering, Languages, or a related field.
- Minimum 2 years of experience in an Administrative Assistant, Executive Assistant, Office Coordinator, or similar role.
- Fluent English (written and spoken) is mandatory.
- Portuguese proficiency is required.
- Excellent command of Microsoft Office (Excel, Word, Outlook, PowerPoint).
- Strong organizational and multitasking skills.
- Ability to prioritize tasks and work effectively under pressure.
- Excellent communication and interpersonal skills.
- Strong attention to detail and problem-solving abilities.
- Professional appearance and conduct.
- Ability to work independently while maintaining effective collaboration with the team.
- Experience working in international business environments is highly valued.
- Knowledge of international trade documentation, procurement processes, or ERP systems will be considered a strong advantage.
Personal Attributes
We are looking for someone who is:
- Highly organized and dependable.
- Proactive and solution-oriented.
- Able to manage multiple priorities simultaneously.
- Detail-focused without losing sight of broader objectives.
- Discreet and trustworthy when handling confidential information.
- Positive, professional, and adaptable in a fast-paced international environment.
What We Offer
- Opportunity to work in an international engineering and trading company.
- Exposure to global projects and business operations.
- Professional development and career growth opportunities.
- Dynamic and collaborative work environment.
- Competitive compensation package based on qualifications and experience.
Interested candidates are invited to send their CV and a brief cover letter to: [email protected]
Tipo de oferta: Período Integral
Pagamento: 900,00€ - 1 500,00€ por mês
Benefícios:
- Acesso à internet
- Estacionamento gratuito
- Seguro saúde
- Telemóvel da empresa
Experiência:
- in related job: 1 ano (Obrigatório)
Idioma:
- English, Portuguese (Preferencial)
Disponibilidade para viagens:
Localização do trabalho: Presencial
