We are looking for a proactive and highly organised Office Manager to take full ownership of our Lisbon office and support the broader Southern Europe platform. This role goes beyond traditional office management. It sits at the centre of the team, ensuring that the office runs smoothly, compliance requirements are met, and people are supported in a structured and efficient environment. The position combines office operations, basic compliance oversight (WHS, ESG, local requirements), and support to HR and payroll processes.
PLEASE SUBMIT YOUR APPLICATION (CV AND COVERLETTER) IN ENGLISH!
Office Management & Operations
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Take full ownership of the Lisbon office, ensuring it is well-organised, functional and aligned with company standards
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Act as the main point of contact for all office-related matters (suppliers, landlord, service providers)
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Manage office budget, procurement, and day-to-day logistics
Compliance, WHS & ESG
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Ensure compliance with local office regulations in Portugal
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Maintain and monitor Workplace Health & Safety (WHS) standards within the office
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Support implementation and tracking of ESG-related initiatives at office level (e.g. waste management, energy use, sustainable procurement)
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Act as point of coordination with central teams (HR, Legal, ESG, Risk) where needed
HR & Payroll Support (Southern Europe)
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Support HR operations in Portugal and Italy (and Spain in the future), including Recruitment support, onboarding, offboarding and employee administration.
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Coordinate with external payroll providers and internal finance/HR teams
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Ensure accurate and timely collection of payroll-related inputs.
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Maintain employee records and documentation in line with local requirements
Team Support & Coordination
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Act as a coordination point for the Portuguese team in close cooperation with the Country Manager and COO
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Support internal processes, scheduling, and basic project coordination where needed
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Help new joiners integrate smoothly into the team and office environment
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Proactively identify gaps or inefficiencies and implement practical solutions
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1-2 years’ experience Office Management experience in an international environment.
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Strong organisational skills with high attention to detail
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Experience with operational HR tasks is a plus.
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Proactive mindset with a clear sense of ownership and accountability
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Ability to manage multiple topics across different countries simultaneously
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Structured, reliable, and able to bring order to a fast-moving environment
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Good interpersonal skills and ability to support a diverse team
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Comfortable working with external providers (payroll, office services, etc.)
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Fluent in both English and Portuguese
At Tribera, we believe in creating a workplace that prioritizes well-being, flexibility, and personal growth. Join our team and experience a supportive environment where innovation thrives, and your contributions are valued.
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Special Tribera Birthday Gift: Take your Birthday Day off to celebrate!
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A dynamic, young, and creative team that values openness to new ideas and solutions.
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A supportive and collaborative work environment.
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Flexible working hours
Linda Ketelaar
Human Resources
[email protected]
Tribera is a next-gen living platform built for Gen Z. With 20+ properties and over 11,000 beds across 8 countries, we’re shaping a new way to live, study, and stay across Europe.
Born from the merger of BaseStack Living and Milestone, Tribera brings together student living, co-living, and short stays under one roof. Our spaces are design-led, community-first, and flexible by default, because real life isn’t one-size-fits-all.
We’re building places where people feel connected, inspired, and supported to live life their way. And we’re growing fast, which means there’s plenty of room to shape what comes next, together.
